The perfect co-pilot for your translation team

How a Stillman Translations PM processes 350 projects each month
with BeLazy automation

The automation helps to cover
+273 hours of manual data entry
which leads to 70% time saving for their PMs

Only 10 minutes a day to monitor the platform

+80% of its
project processing capacity covered by BeLazy automation

Summary

To overcome project management bottlenecks stemming from more than 700 monthly requests, Stillman Translations joined forces with BeLazy. By embedding BeLazy’s automation platform into their workflow, they significantly reduced manual tasks, boosting efficiency across the board. The automation enabled them to handle a higher volume of projects without resorting to outsourcing, thus improving both productivity and client satisfaction.

Context & Challenge

In 2022, Stillman Translations faced a significant hurdle as their Northern team, managing over 700 monthly project requests, struggled with bottlenecks in their workflow. To address this, they collaborated with BeLazy, which automated their project intake by integrating directly with clients’ systems to create orders in Plunet. This shift to automation streamlined the entire process, enabling project managers to allocate tasks efficiently without relying on manual interventions like email processing.

Time Management

Eliminate bottlenecks by automating project handling.

Project Automation

Implement systems to streamline assignment of multiple projects.

Resource Efficiency

Maximize resource efficiency through automation of data inflow.

Trash the Mailbox

Reduce dependency on the various email notifications from systems.

Implemented Solutions

BeLazy implemented a customizable automation platform at Stillman Translations to streamline project management. The system was configured to connect various client systems (TMS, BMS) with Stillman’s Plunet, enabling seamless data flow and automatic project creation. The deployment, completed in just 24 hours, included setting up metadata-based configuration and refining automation to ensure accuracy. BeLazy monitors client systems for new projects, automatically accepts them, and transfers data to Stillman’s BMS, allowing the management of high project volumes in under a minute. The platform’s no-code logic offers step-by-step customization, providing full control over the automation process and improving data accuracy while eliminating repetitive tasks.

Efficient Automation

BeLazy implemented a customizable automation platform in Stillman Translations’ workflow, streamlining project creation by automating data flows between client systems and Stillman’s BMS, significantly improving efficiency.

Rapid Deployment

The BeLazy platform was successfully deployed within 24 hours, with the IT team addressing technical challenges, refining automations, and training the Stillman team to ensure smooth integration.

Focus on High-Value Tasks

By automating repetitive tasks, BeLazy allowed project managers to focus on more strategic and complex aspects of their work, enhancing overall productivity and project management.

Conclusion

For over two years, Stillman Translations has relied on BeLazy to automate hundreds of processes, significantly enhancing their project management capabilities. The platform is now integral across all teams, particularly in the Atlantic and Northern teams, which have the most active automation connections. This automation has covered over 80% of project processing capacity, reducing the need for manual oversight to just 10 minutes a day, and decreasing data entry errors. The result is improved efficiency, better work-life balance, stronger client relationships, and the ability to tackle more complex tasks. Through this collaboration, BeLazy not only improved operational efficiency but also contributed to the mental well-being of the Stillman team by minimizing repetitive tasks, allowing them to focus on more meaningful work.

What Stillman says

It makes the production stress-free. Sometimes, getting a new account with loads of projects can feel like coming face-to-face with the Boogeyman. But with a trusted copilot by your side, you’re ready to tackle any challenge. Our team now faces every task with confidence, knowing they have the support they need to succeed.